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MAKE THE WORKPLACE
A BETTERPLACE

BILLING & CASH RECEIPTS COORDINATOR

JOB SUMMARY

Reporting to the Director of Accounting, the Billing and Cash Receipts Coordinator will organize all aspect of customer invoicing, cash receipts allocation, customer account reconciliation and cash deposit verification. This person will provide support for resolution of customer payment discrepancies and some initial account collections support. The Billing and Cash Receipts Coordinator will manage customer rebates and other marketing promotions and reporting including timely and accurate payments and accruals.

YOU HAVE ALREADY ACCOMPLISHED (REQUIRED):

  • Associates or Bachelor’s Degree in Accounting, Business or other related field

YOU MAY HAVE ALREADY ACCOMPLISHED (PREFERRED):

  • 1-2 years General Accounting
  • Entry Level ERP Systems knowledge
  • Proficiency using Office Systems (Excel, Word, PowerPoint, etc.)
  • Experience in Receivables and Collections
  • Familiarity using Billing and Receivables software

WHAT YOU ARE GOOD AT:

  • Can communicate with all styles to foster ever improving teamwork
  • Is organized for productivity and efficiency, yet flexes to anticipate and meet the needs of others
  • Makes thoughtful, creative, and timely decisions after analyzing situations
  • Stays current. Demonstrates a passion for learning with reading, research, and networking

WHAT WE ARE GOOD AT:

  • Working Hard. Playing Hard. Living Tenaciously
  • Making well-crafted, innovative, high-function products that Make The Workplace A Betterplace
  • Being distinctively and disruptively creative from bow to stern
  • Endeavoring to be fair-minded, transparent and positive in all we say and do

ADDENDUM

BILLING & CASH RECEIPTS COORDINATOR

  • Perform daily customer invoicing for customer shipments including processing orders, invoices, and credits
    • Create customer labels and prepare/distribute electronic customer invoices
    • Manage open order status and backlog analysis
  • Manage daily billing related EDI activity and functions
    • Generate EDI ASNs, invoices and other customer related documents
  • Manage monthly Cash Report
    • Update and reconcile cash receipts and payments for all accounts, and reconcile with bank deposits processed and balances
    • Update and reconcile sales and receivables sections, and reconcile with ERP system
    • Review and reconcile revolving loan balance with daily bank balance
  • Post cash receipts to customer accounts daily
    • Verify that deposits received reconciles with deposits processed
  • Customer account reconciliation and collections
    • Research and resolve payment discrepancies
    • Respond to customer inquiries
    • Customer collections as directed by the Accounting Specialist, with focus on invoices/balances less than 90 days past due
  • Manage customer rebates and other marketing promotions and reporting
    • Ensure accurate and timely customer payments of rebates and other allowances
    • Reconcile rebate and other allowance accruals and expenses with balances in the ERP and CRM systems
  • Perform month end close routines and reconcile subsidiary ledgers and account details to the general ledger
  • Analyze and prepare documentation and related journal entries